Revolutionizing Email Management: A Step-by-Step Guide to Using CoPilot Pro in Microsoft Outlook

Are you tired of wasting so much time on constructing such a beautiful email? Are you troubled by having numerous emails to read, sort out and decide which one has a priority? Look no further! In this ultimate guide, I will be explaining some of the newly introduced features of CoPilot Pro in Microsoft Outlook and how you can enhance your email productivity management solutions.
Getting Started with CoPilot Pro
Getting going with CoPilot Pro means that you require a Microsoft 365 account and a subscription to CoPilot Pro. If you have no idea how the integration works, you can watch our previous video on the integration of CoPilot Pro with Microsoft 365 apps.
Drafting Emails with CoPilot Pro

CoPilot Pro also offers one of the most useful abilities in enabling you to write emails with large amounts of content in a short time. It is easily invoked by pressing the Outlook ‘New Mail’ button and then the CoPilot button on the toolbar.
The Perfect Prompt Formula
To get the most out of CoPilot Pro, you’ll need to provide a complete prompt formula that includes the following elements:
- Goal: What is the purpose of your email?
- Contact: Who are you sending the email to?
- Source: What information do you want to include in the email?
- Expectations: What tone and style do you want to convey?
Example 1: Drafting a Professional Project Update Email
Now imagine you decide to write a businesslike project progress report email to Acme Corporation. Here’s an example of how you can use the perfect prom formula to craft the perfect email:
- Goal: Write a project update email to Acme Corporation
- Contact: Acme Corporation
- Source: Use the standard template and ensure the tone is inviting for feedback
- Expectations: Formal tone, long length
Using this formula you have given, CoPilot Pro will produce a professional and highly-formatted email that would meet your expectations.
Generate Options
CoPilot Pro boasts of the chance of getting a number of modifications of emails depending on the formula you provide for a prompt one. You have the choice of many tones, lengths and styles and a certain email fits into all these categories.
Example 2: Drafting a Casual Email to Friends
For instance, if you are choosing a format for the short and informal message you are about to send your friends about the trip you have recently made to Italy. Here’s an example of how you can use the perfect prompt formula to craft the perfect email:
- Goal: Write a lively email to friends about my recent Italy trip
- Contact: Friends
- Source: Include highlights like the gondola ride and Rome food tour
- Expectations: Casual tone, long length
Using this formula, CoPilot Pro will create an informal and personal email that can be used to share travel stories and experiences with friends.
Coaching by CoPilot

Another valuable aspect of CoPilot Pro refers to the fact that, in addition to correcting the mistakes, the application can offer tips on how to enhance the style of the e-mail messages. In order to avail this possibility, one has to click on the ‘Coaching by CoPilot’ button and CoPilot Pro will then scan through the message and offer some tips on its correction.
Prioritizing Emails with CoPilot Pro

It also has a special function that may assist in organizing the inbox and applying priority to the email that is a part of CoPilot Pro. For this, there is a ‘Catch up with CoPilot’ button which when clicked, CoPilot Pro scans your inbox and recommends the best emails to read and answer at first.
Sample Prompts for Drafting Emails
Here are some sample prompts for drafting emails using CoPilot Pro:
- Draft a formal invitation email for a networking dinner on March 10 targeting global businesses
- Craft an email to address a missed deadline, explaining the unforeseen issues that led to it and apologizing
- Write an informal email inviting the team to a casual lunch at a restaurant next Friday at 1 p.m.
With these sample prompts and the perfect prom formula, you can generate professional, professional-quality e-mail rapidly and easily for your organization with CoPilot Pro in Microsoft Outlook.